Events
LISA Events & Minutes
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Events
Two-Day Bake Sale
On Wed Feb 3rd and Fri Feb 5th, LISA will be holding a bake sale on campus!
Wed Feb 3 = First-floor Katz; 9am-4pm
Fri Feb 5 = HMRC Bridge; 9am-4pm
All proceeds go to the Canadian Liver Foundation for education and research at the U of A campus.
Minutes
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Meeting Minutes - Jan 15 '10
Meeting Minutes - Jan 8 '10
Meeting Minutes - Nov 13 '09
Meeting Minutes - Nov 6 '09
Meeting Minutes - Oct 16 '09
Meeting Minutes - Oct 9 '09
Meeting Minutes - Sept 11 '09
2009/2010 Calendar of Events
January 15th 2010 Meeting Minutes
These days/locations were requested by Nadia at the Exams & Timetabling office for the bake sale:
Wed Feb 3- Tory/Business
Fri Feb 5- HMRC
Bake Sale Discussion
· Location Suggestion: Katz = a lot of the Tim Hortons people, do it on the second floor
o 2nd floor of med sci, medical secretary. = Nadia will ask on Monday
o Wed Feb 3rd…
· U of A hospital cafeteria- Ask Carmen for contact information
· CEB = lot of people; kind of close to CAB?
· Wednesday = sponsorship letter by email!
January 22nd = Volunteer Appreciation Party; thank volunteers that were with us; welcome new people
· Pizza 73= “no” (need to ask corporate head office)
· Shahna: UA Wise uses Panago (maybe discounted) for food
· Book a room for party· Try Sobeys or other locations for food too
-Next Meeting 2:30-3:30; Volunteer appreciation at 5:00pm = January 22nd
March Liver Health Month
Yoga
· Maleeha knows a doctor who could be the instructor
· Issue with event idea: It will be difficult getting people to come to a room in the butterdome for an event. It's hard enough getting people to get involved in a high-traffic area. Maybe something else?
50/50· Explained idea to those present. Taylor said last meeting he will look into the athletic department part - will have to follow-up with him.
· Ask Carmen for gaming licence
Hot chocolate/Freezes/Juiceo Percolators/coffee supply store!
o Freezees/Icees if too warm
Movie Night· A day that SU isn’t doing? Ask SGS
· Ask about popcorn machine
· SUBStage = Cost associated?
· Rent a classroom? Ask prof to rent? Issue with classroom: getting people to come.
January 8th 2010 Meeting Minutes
I. Welcome back!
II. Involvement Fair
a. Still some morning shifts left
b. Someone with a key needs to be there morning/afternoon = Nadia
c. Some shifts left = see email about shifts
III. Feb Bake Sale
a. ETLC? Jonathan will chekc for bake sale on Feb 3 or 10
ii. HMRC Feb 5 or 8
IV. Next wed!
a. Hand out sponsor letters next week so we get an answer this time!
b. Feb 15th = meeting day we get sponsor info roles etc
V. SU ads
a. Check forms! We decided that this will be more useful to use for the March Liver Month events, since SU is only giving out the ad space based on need and event.
Next meeting: 2:30-3:30pm, Jan 15th
VI. March Liver Week
a. Our major event – not sure how many days we can book tables in SUB, will have to ask
b. Just think of ideas – we’ll discuss it next meeting
i. Wii event – didn’t like?
ii. Yoga – room that people use! Used for fitness instruction classes
1. Door prizes, sponsorship
2. Instructor?
3. Sponsor for drinks etc = Capital Health can we give away free food???
iii. Exercise bicycles – rent from a company? Get sponsorship
c. 50/50 – during an athletic event! In combination! During liver health month!
i. Ask Carmen about gaming licence
ii. Taylor- athletic department – ask them
d. Hot chocolate
i. Percolators/coffee supply store!
ii. Freezees/Icees if too warm
e. Marble slab – maybe?
f. Crafts – flower pot idea (ask jenny!)
VII. April – just elections & annual general meeting – April 2nd (Friday) 2010November 13th Meeting Minutes:
November 25th Event: 11am-3pm
- All member send a couple of liver health facts to Jennifer, she will put together a sheet with one side of liver facts and the other with LISA info that we can add to the candy canes
- Liver facts due by Tues 6pm, Sheet Wed to Carmen
- $10 Costco- Ask Mike to buy candy canes
- People can spin wheel "by donation"
- Other supplies: hole puncher (Lina), scissors (Nadia), string/ribbon (Jen)
- Carmen: liver wheel (with 10 questions sheet), clf roll-up banner, (we'll hang on to the table cloth)
- Nadia: Alternate liver health questions sheet
- For the shift schedule sheet, please email Nadia (it won't be posted online due to privacy concerns).
November 6th Meeting Minutes:
Bake Sale
- Thank you letters to be sent to sponsors - Mike, Lina, Nadia
- Raised: $236; Carmen deposited it
- Suggestion to make one "go-to" person for next sale, to make it easier to handle; improve communication
- Sponsorship: we did our part, recession made it difficult to get some sponsors
- Make the point that we are a charity more prominant: use CLF roll-up banner next time
- Suggestion: banana bread; asked by many
- People also asked what was baked and what was bought
- UofA Hospital is high traffic area - can we sell there instead? We have done a daisy and chocolate sale there in the past...
November Event
- Crafts (Lina): booth in high-traffic area like SUB; pay $1 for IKEA photo frame; decorate; send picture; OR christmas decorations
- Wii Sports (recall last year)
- Can we sell food in SUB? Candy canes and christmas cookies?
- Liver Quiz & Health promotion - give away candy canes to those that answer correctly - how much do they cost? Can we get sponsors?
- Add a little sheet of paper with liver facts on one side and LISA info on the other; add it with a string
- Sell squishy livers too ($1?)
- Nadia: will ask about selling candy canes/cookies in SUB, and ask Carmen about liver wheel quiz for event
- UPDATE: Safeway has 100 small candy canes for $3.99 a box, and 12 big ones for $1.99 a box
October 16th Meeting Minutes
Bake Sale
- Exams & Timetabling: no confirmation yet, will get response from Bernie Kessels soon
- Sponors list (Mike): Add Bee-bell bakery and fuss to list
- Jonathan: add to letter that they will get recognition for their efforts
- Carmen: give tablecloth
- Capital Health form has been submitted (by Nadia)
- Lina: talk to Carmen about float money
- Ling: disposable plates, sign for bake sale
CLF Edmonton Event
- Faculty club Tues Nov 3 6-9pm for display - Public Health Sciences Students Association and Health Promotion Graduate Students Association -- School of Public Health Wine and Cheese Networking evening.
- Jen: great opportunity for LISA to create some new brochure or information sheet for table for recruitment
SHINE Update
- Wrote them email with questions, received a "read receipt" but no response to email received
- Carmen: ask her for presentation
- Lina: BC group has a presentation that we can edit for event
November Event
- Ask Jenny to look into locations for stress buster
- Stephanie: start looking for person off-campus
- Look around for a Juice place - some profit for us
- Nadia: Look into Dinwoodie costs (money to rent?)
- Lulu Lemon: ask them (done it at whyte ave before)
October 9th Meeting Minutes:
I. October Bake Salea. Sponsors – VP (External) Mike Bao
i. Stephanie will try to find list from previous years and send it to us.
ii. Mike will be go-to person – contact him so that we don’t have two people going to the same location
iii. Nadia will send out sponsorship letters that you can edit and put your own name on
iv. By next Friday try to do initial contact with all sponsors
v. Possible sponsor suggestion: Cupcake place on Whyte Ave (Fuss)
b. Location – TBA
i. Tentatively: Wed Oct 28 at the Tory/ Business Atrium, Fri Oct 30 at HMRC Bridge
c. Shift schedule
i. Lina will handle shift schedule;
d. Money/float = Lina/Stephanie; contact Carmen with questions
e. Capital Health permissions
i. Nadia will look it up
f. Guidelines for baking/buying – later on
g. Poster for advertising– designed by Lina
h. Sign for Table = Ling!
i. Buy a tablecloth or use someone’s? Ask Lina or Ling will look around
i. Ask Carmen about table cloth from Masque
II. SHINE
a. Considering it and try to put something together. Ask them: Do you have a deadline for letting you know? Which date would be the Liver/Hepatitis day?
b. Get more information
III. November events. Find more information
IV. CLF Derk’s coupon – any way to promote it?
a. Med student association – send them out electronically to them;
b. Contact high school grad councils; send them coupon upon request.
V. (SGS) Groups for Groups! "What can you offer? If your student group can offer some kind of service to other groups in exchange for their services or for a donation, let us know and we\'ll let groups know. FYI, the Student Design Association can offer graphic design work for student groups interested in creating a logo for themselves, re-vamping their clubs fair trifold, creating eye-catching posters, and more. Check out their website, www.thesda.ca, and email hello@thesda.ca for more info."
Bake Sale Ideas – by our advertising/media guy, Jonathan· Decorate items for bake sales
· Inflate volume with air or water – makes for better appearances
· Use a table cloth (not plastic) – checkered/plaid!
· Go for crazy designs/colors on products
· Use less precious materials to inflate products.
· Have food uncovered – Check Capital Health
· Cheap plates to put the items on the table
o Tupperware or platters to make it look better
· Fundamental techniques:
o (1) Meringue: egg-whites whipped into blob; cream of tartar
o (2) Rolled Fondant:
o (3) Stages of cooking sugar
o (4) Poured Fondant
o (5) Choux Pastry – cabbage shaped pastry
o (6) Something that took Jonathan a year to make – name?
o See Jonathan from more information
o Puff pastry covering an apple
· Sell Candy apples
· Halloween theme!
· Chocolate Madness Cupcakes – recipe!
· Ling – look into containers for bake sale!
· At the very least – napkins for event
VI. Clinton Global Initiative – look into if it’s applicable to our group.
September 11 '09 Meeting Minutes
Brochure/Advertisement
· Those who are interested in designing the brochure or advertising could work with Jonathan
· The Brochure is targeted towards youth
Meeting times
· Polls would be used to determine future meeting times
Masquerade Ball (September 25th , 2009)
· Volunteer positions are still available
· Events
o Casino
o Sandbox?
· Age : 18 +
· Dress code : semi-formal
· For further inquiries, please contact Carmen at <email address provided to those interested. contact the lisa email address>
Golf Giveaway
· Tickets are sold for $2 each
· Health information are being given out at the tables as well
· Squishy liver are available for sale
· People can also opt to contribute through donation
Responsibility
· Each volunteer is responsible for the events that he/she signed up for. In the case of emergency or time conflicts, volunteers are accountable for seeking another volunteer to fulfil his or her shift.
Executive Positions Available
Date of election: October 2nd, 2009
· Secretary
o Taking down minutes
o Updating mailing list
o Keep constitution on file so members could reference constitution upon request
· Vice President – Campus Affairs
o Membership
o Volunteer application forms
o Organizing fun social events
o Reference letters
· Vice President – Fundraising
o Bake sale
o Confirmation of the venue, date and time of each fundraising event
o Ensure that the money raised is delivered to the Treasurer for recording purposes
· Vice President – External
o Look for potential sponsors
o Building connections with other student groups to allow possible collaboration
§ Creative Film Group
· Apply for grant money ( ~ $300) so they can produce an informative video for us to use during presentations
§ Nutrition Students Club
· Potentially work with the kitchen project that is ongoing in the group
· Encourage recipe that could promote liver health
Grant
· Student Union could offer grants ranging from $2500 up to $5000.
· Student clubs are only eligible to double the grant from $2500 to $5000 if at least two executive members of the club attend the Leadership Conference, which is going to take place on the 25th of September, 09 (Friday) and 26th of September, 09 (Saturday).
October Events
October 28 & 29: LISA Halloween Bake Sale
· Check availability of venues
· 28/10 for Tory and 30/10 for HMRC Bridge
· Pay by donation
November Events
November 25: Pre-Final Stress Buster
· Work with Yoga Club or Origami Folding Club
· Possible venue and time: area with curtains near the Pavilion in Butterdome at 10 am til 3 pm
· Contact fitness centre through Phy. Ed people and see if we could lower the cost
Bake Sale (October)
· Bake on our own to cut down cost and increase revenue!
· We could also seek sponsors who could offer gift cards
· Check with Nutrition Students Club see if they are interested for a joint bake sale
· Possible Sponsors
o Safeway
o Save on Foods
o Sobeys
o Baking for benefito Bee-Bell
· Food Choices
· Offer healthy alternatives, such as bananas
· Ideas/Improvements
o Tableclothà create a good impressiono Add festival themed decorations?
§ Halloween
Banking System· LISA now has its own bank code, allowing us to track our progress in fundraising
February ‘10
· Feb 10 & 12: LISA Valentines Bake Sale
o Wednesday at Tory
o Friday at HMRC Bridge
March ‘10
· March is flexible
· Mar 22: Health Info Session with Guest Speaker
o Instead of giving a lecture style session, we could consider adding the research aspect to this info session
o Could invite professors who were given grants by the Liver Foundation to talk about possible research opportunities or even invite retiring professors
o Could invite individuals who suffered from liver diseases to share their experience
o N.B Royal Alexandra Hospital also has a speaker series so we have to ensure that ours is different
· Mar 24: Noon-hour fitness session (10-3)
· Mar 25: Movie night (SUB Stage)
o Fundraise by setting up a concession stand selling popcorns, etc.
Reference Letters
· VP – campus affair is responsible for writing reference letters
· Volunteers could also ask Carmen or Nadia to write reference letters
Ideas
· With two bake sales planned for the term, we could change one of the bake sale to some other more novel event, such as raffle tickets sale
o Look for sponsors
o Could ask Sonic radio for available concert tickets
· Could target the residence on campus
o Events such as gingerbread house or sushi cooking could increase exposure of our group (could work with Nutrition Students again)
o Give out health information at events (Brochure!)
· Boxing Day Draw/ Raffle
o Give out something that we can buy cheaper on boxing day
Next year’s election
· Members in good standing by the end of the year could run for next year’s office again
· Executive members who are inefficient and irresponsible could be impeached and replaced by another member with a vote of non-confidence
